Terms & Conditions

Last updated: April 26, 2026 

Welcome to Black Orchid Social Club (“the Club”). Membership is by invitation or approval and is subject to ongoing discretion by the Club. These Terms & Conditions (“Terms”) govern your membership, participation in events, and use of Club services. By applying for or maintaining membership, you agree to be bound by these Terms.

1. Use of Website and Service

1.1 These Terms, together with our Privacy Policy, govern your use of the Club’s website, services, and experiences.
1.2 The Club is operated by Black Orchid Social Club Inc., a corporation registered in the State of Texas.
1.3 By becoming a member, you agree to comply with these Terms.

2. Membership Eligibility

2.1 Membership is available to individuals with or without children, subject to approval by the Club.
2.2 The Club reserves the right to approve, deny, or revoke membership at its sole discretion at any time.
2.3 The Club may designate events as child-free, family-inclusive, or mixed attendance.
2.4 Access to specific events may be restricted based on these designations. Not all events will be available to all members.
2.5 All eligibility determinations and exceptions are made at the sole discretion of the Club.

3. Membership Application

3.1 All applicants must complete a membership application.
3.2 The Club reserves the right to verify all submitted information.
3.3 Misrepresentation of any information may result in immediate termination without refund.

4. Membership Dues and Fees

4.1 Membership dues are billed annually unless otherwise stated.
4.2 All membership dues are non-refundable under any circumstances, including termination or non-use.
4.3 Founding members may receive preferred pricing and associated benefits; however, all founding member pricing, benefits, and privileges are subject to change, modification, or removal at any time at the sole discretion of the Club, with or without notice. 

Founding member pricing and benefits apply only during uninterrupted active membership. If a founding member cancels, pauses, or allows their membership to lapse for any reason, all founding pricing and benefits are permanently forfeited and will not be reinstated upon rejoining.

4.4 The Club reserves the right to modify pricing, introduce new tiers, or restructure membership offerings at any time.

5. Member Conduct

5.1 Members are expected to conduct themselves in a respectful and appropriate manner at all times.
5.2 Dress codes, including cocktail attire, may be required unless otherwise specified.
5.3 Members may not bring unregistered guests to events.
5.4 Phone calls must be taken outside of event spaces.
5.5 Seating arrangements at events are assigned and may not be altered without approval.

5.6 RSVP & Cancellation Policy
If a member or their guest cancels an RSVP less than 24 hours prior to the event, the reservation will be treated as attended and the event will be deducted from the member’s annual event allocation.

5.7 Event Access & Tier Structure
Certain events are reserved for specific membership tiers. Access to these events will not be granted outside of the designated tier. Members acknowledge that higher tiers may receive additional benefits, access, or experiences not available to other tiers, and this does not entitle members to substitutions, refunds, credits, or equivalent access.

5.8 Event Programming Disclaimer
The Club does not guarantee the number of events, frequency of events, specific venues, or event formats. Event offerings may vary at the sole discretion of the Club.

5.9 Event Format & Eligibility
Certain events may be designated as child-free, family-inclusive, or mixed attendance. Eligibility and attendance requirements will vary by event and are determined solely by the Club.

6. Privacy and Confidentiality

6.1 The Club respects member privacy and will handle personal data in accordance with its Privacy Policy.
6.2 Members agree to respect the privacy of other members and the Club’s operations.

7. Termination of Membership

7.1 The Club may terminate membership at any time, with or without cause.

7.2 All membership dues are non-refundable under any circumstances, including termination.

7.3 Grounds for termination include, but are not limited to, violation of these Terms, inappropriate conduct, or misrepresentation. 

8. Limitation of Liability

8.1 The Club is not responsible for loss, theft, or damage to personal property.
8.2 Participation in events is at your own risk.
8.3 To the maximum extent permitted by law, the Club disclaims all liability for indirect, incidental, or consequential damages.

9. Amendments to Terms

9.1 The Club reserves the right to modify these Terms, membership tiers, pricing, benefits, event structures, and policies at any time, with or without notice.
9.2 Continued membership constitutes acceptance of any updates.

9.3 If the Club  Terms change, the revised document will be posted here and such changes will be effective immediately upon that posting. Your continued use of our website and membership constitutes your acceptance of such changes and agreement to be bound by the modified Terms, and so we recommend that you review these Terms periodically when accessing or using our website.

10. Membership Structure and Discretion 

11. Governing Law

12. Infringement Claims

Under the Digital Millennium Copyright Act of 1998 and the Copyright, Designs and Patents Act 1988 (the “Copyright Acts”), if you believe in good faith that any content on our website or any other digital properties infringes your copyright, you may send us a notice requesting that the content be removed. The notice must include: (a) your (or your agent’s) physical or electronic signature; (b) identification of the copyrighted work on our Digital Properties that is claimed to have been infringed (or a representative list if multiple copyrighted works are included in one notification); (c) identification of the content that is claimed to be infringing or the subject of infringing activity, including information reasonably sufficient to allow us to locate the content on the Digital Properties; (d) your name, address, telephone number, and email address (if available); (e) a statement that you have a good faith belief that use of the content in the manner complained of is not authorized by you or your agent or the law; and (f) a statement that the information in the notification is accurate and, under penalty of perjury, that you or your agent is authorized to act on behalf of the copyright owner. If you believe in good faith that a notice of copyright infringement has been wrongly filed against you, you may send us a counter-notice. You may read more information about the Copyright Acts at http://www.loc.gov/copyright.

Notices and counter-notices should be sent to [email protected]. There can be penalties for false claims under the Copyright Acts. We suggest that you consult your legal advisor before filing a notice or counter-notice. It is our policy to terminate, in appropriate circumstances, the access rights to the Digital Properties of repeat infringers.

13. Our Liability

Nothing in these Terms shall exclude or limit our liability for fraud or for death or personal injury resulting from our negligence (or the negligence of our employees or agents) or where applicable law does not permit us to restrict or exclude particular obligations or liabilities.

While we endeavor to provide the best digital experience we can, including without limitation by offering accurate and current Content, we cannot and do not guarantee that the Digital Properties or any portion thereof will always be fully functional, current, or accurate. Subject to the above paragraph, we do not accept any liability for damage to any computer or device that you use to access the Digital Properties or in relation to any loss of data when you use the Digital Properties. In addition, we cannot guarantee that any Content you access or download is free from viruses, worms, or other malware, and you should check that you have suitable, up-to-date virus or malware protection on your computer or device.

YOU ACKNOWLEDGE AND AGREE THAT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, YOUR USE OF THE DIGITAL PROPERTIES IS AT YOUR SOLE RISK, AND THAT THE DIGITAL PROPERTIES, AND ALL ASPECTS THEREOF, ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS. WE MAKE NO REPRESENTATIONS OR WARRANTIES, AND, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HEREBY DISCLAIM ALL REPRESENTATIONS AND WARRANTIES, OF ANY KIND, EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION: (1) WARRANTIES OF MERCHANTABILITY, TITLE, AVAILABILITY, NON-INFRINGEMENT, OR FITNESS FOR A PARTICULAR PURPOSE; (2) WARRANTIES THAT THE DIGITAL PROPERTIES WILL MEET YOUR REQUIREMENTS, OR OPERATE WITH THE DEVICES, HARDWARE, OR SOFTWARE YOU USE; OR (3) WARRANTIES THAT YOUR ACCESS TO AND USE OF THE DIGITAL PROPERTIES WILL BE AVAILABLE, UNINTERRUPTED, CURRENT, OR FREE FROM INACCURACIES, ERRORS, VIRUSES, OR OTHER HARMFUL COMPONENTS OR CODE; OR THAT ANY DEFECTS OR ERRORS WILL BE CORRECTED.

While we will correct any errors in the Digital Properties that come to our attention as soon as we reasonably can, we do not undertake or warrant that the Digital Properties or the Content will be completely free from bugs or errors or that the Digital Properties will be available on an uninterrupted basis. You accept that access to the Digital Properties (or certain features) may be interrupted or suspended without notice in the case of IT system issues or where we need to undertake maintenance or due to other reasons beyond our reasonable control.

We do not make any representation and exclude all warranties, terms, or conditions (whether express or implied by law or otherwise) in respect of the Digital Properties or Content, including, without limitation, any decision you take on the basis of information provided through the Digital Properties, except that nothing in these Terms shall exclude or restrict your statutory rights or other rights that cannot be excluded or restricted under applicable law. You agree that, to the maximum extent permitted by applicable law, your sole and exclusive remedy for any problems or dissatisfaction with the Digital Properties is to stop using and, where applicable, uninstall the Digital Properties.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT WILL BLACK ORCHID SOCIAL CLUB INC., ITS PARENTS, SUBSIDIARIES, OR OTHER AFFILIATES, OR ANY OF ITS OR THEIR RESPECTIVE OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES, CONTRACTORS, SERVICE PROVIDERS, AGENTS, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, “BLACK ORCHID PARTIES”) BE LIABLE TO YOU OR ANY OTHER PERSON FOR ANY DIRECT, CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING WITHOUT LIMITATION FOR LOSS OF USE, LOST DATA, LOST BUSINESS, OR LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THE DIGITAL PROPERTIES, OR THESE TERMS. IN ADDITION, IF AND TO THE EXTENT BLACK ORCHID SOCIAL CLUB INC. IS LIABLE FOR ANY DIRECT DAMAGES FOR ANY CLAIMS ARISING OUT OF OR IN CONNECTION WITH THE DIGITAL PROPERTIES, OR THESE TERMS, THEN, TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE AGGREGATE LIABILITY OF BLACK ORCHID SOCIAL CLUB INC. FOR SUCH DIRECT DAMAGES WILL BE LIMITED TO TEN DOLLARS ($10.00 USD).

14. Indemnification

You agree to defend, indemnify, and hold The Club harmless from and against any claims, liabilities, losses, damages, costs, and expenses (including without limitation reasonable attorneys’ fees), arising out of or in connection with: (1) your access to and/or use of the Digital Properties or any portion thereof; (2) your failure to comply with these Terms or with any applicable law, rule, or regulation; (3) your infringement, misappropriation, or violation of the Digital Properties or Content or of any third party’s intellectual property right; or (4) any activity occurring by or through your account, whether taken by you or another person accessing or using your account, with or without authorization. We will use reasonable efforts to notify you of any claim, action, or proceeding subject to the foregoing paragraph once it becomes aware of it, but any failure to provide you with notice shall not limit your indemnification obligations unless you can establish actual prejudice resulting from such failure. We reserve the right, at your expense, to assume the exclusive defense and control of any claim, action, or proceeding for which you are required to provide indemnification, and you agree to cooperate with our defense of these claims. You may not settle any claims, actions, or proceedings for which you are required to provide indemnification, without our prior written consent.

15. Your Personal Information 

We will use the personal information you provide to us in accordance with our Privacy Policy.

16. Termination

You may terminate these Terms at any time by ceasing to access and use the Digital Properties and, where applicable, uninstalling the Digital Properties. Please understand, however, if you subsequently decide to resume accessing and using any of the Digital Properties, you will again be bound by the then-current Terms. We may terminate these Terms, in whole or in part, at any time and without prior notice or liability to you, for any reason. However, even after these Terms have been terminated, any provision which by its nature is intended to survive, will survive that termination.

17. Force Majeure

The Club will not be responsible and will not pay any compensation where we are prevented or delayed from performing our obligations due to an event beyond our reasonable control, including but not limited to flood, earthquake, mechanical breakdown, IT failure, fire, adverse weather conditions, acts of terrorism, gas, water, or other utilities.

18. Media  and Photography Release

19. Contact Information

For any questions or concerns regarding these Terms, please contact: [email protected].